Privacy Policy
Created: July 2024
To be reviewed: Annually
- Introduction
- This privacy policy tells you what to expect us to do with your personal information.
- Contact Details
- info@albasmafoundation.org
- What information we collect, use, and why
- We collect or use the following information for service updates or marketing purposes:
- Names and contact details
- Marketing preferences
- Records of consent, where appropriate
- We collect or use the following information for the operation of applicant records:
- Names and contact details
- Account information
- Records of meetings and decisions
- Information relating to compliments or complaints
- We collect or use the following information to manage the grant relationship and to oversee grants:
- Names and contact details
- Account information
- Records of meetings and decisions
- Information relating to compliments or complaints
- Payment details (including bank information for transfers)
- Photographs or video recordings
- Financial transaction information
- Records of consent, where appropriate
- Lawful bases
- Our lawful bases for collecting or using personal information for service updates or marketing purposes are:
- Consent
- Legitimate interest: to enable us to share foundation news and calls for proposals and to invite charities to apply for funding.
- Our lawful bases for collecting or using personal information for the operation of applicant records:
- Consent
- Legitimate interest: to enable us to manage queries and process funding applications.
- Our lawful bases for collecting or using personal information to manage the grant relationship and to oversee grants:
- Consent
- Contract
- Legal obligation
- Where we get personal information from
- We obtain personal information from:
- People directly
- Publicly available sources
- How long we keep information
| Area | Purpose | Lawful basis | How long we keep |
|---|---|---|---|
| Grant applications | To process grant applications | Explicit consent/Legal & Contractual obligations & legal obligations | 6 years after grant completed |
| Grant applications | To detect fraud | Legitimate interests & legal obligations | 7 years |
| Grantee reports | To track impact | Explicit consent/Legal & Contractual obligations & legal obligations | 6 years after grant completed |
| Trustees | Contact details, public information, meet our legal obligations | Legitimate interests and legal obligations. | 1 year after trustee role ends |
| Trustees | Essential contact details for keeping in touch | Explicit consent | Indefinitely |
| Email newsletter | Subscription to email newsletters | Legitimate interest/consent | 2 years after last email ‘interaction’ |
| General | Emails | Legitimate interest/consent | As swiftly as possible but at least 2 years after last email ‘interaction’ |
- Who we share information with
- Others we share information with:
- Professional or legal advisors
- Financial or fraud investigation authorities
- External auditors or inspectors
- Professional consultants
- Organisations we’re legally obliged to share personal information with
- Publicly on our website, social media or other marketing and information media (where appropriate)
- Sharing information outside the UK
- Where necessary, we may transfer personal information outside of the UK. When doing so, we comply with the UK GDPR, making sure appropriate safeguards are in place. Please contact us for more information.
- Your data protection rights
- Under data protection law, you have rights including:
- Your right of access – You have the right to ask us for copies of your personal data.
- Your right to rectification – You have the right to ask us to rectify personal data you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
- Your right to erasure – You have the right to ask us to erase your personal data in certain circumstances.
- Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal data in certain circumstances.
- Your right to object to processing – You have the right to object to the processing of your personal data in certain circumstances.
- Your right to data portability – You have the right to ask that we transfer the personal data you gave us to another organisation, or to you, in certain circumstances.
- Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent.
- You don’t usually need to pay a fee to exercise your rights. If you make a request, we have one calendar month to respond to you.
- To make a data protection rights request, please contact us using the contact details at the top of this privacy policy.
- How to complain
- If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy policy.
- If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.
- The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
Website: https://www.ico.org.uk/make-a-complaint
- Reviewing and Amending this policy
- This policy will be reviewed by the Trustees at least annually.
Al Basma Foundation is a nonprofit organisation that aims to improve the lives of women and children in Middle East, South East Asia and Africa. Our organization focuses on providing education, health care, and economic opportunities to empower these communities.